Hosting a parent meeting

Your Tour Consultant will work with you one-on-one to make sure your parent meeting is a complete success. From helping you prepare to practicing your presentation to giving you tips to make the whole thing fun (yes, fun!), they’ll be there to help you every step of the way.

Preparing for your parent meeting:

Just like your Tour Consultant helped you promote your meeting, they’ll also help you prepare for it. They will:

  • Set you up with a customized meeting agenda
  • Prepare you with a PowerPoint presentation filled with videos and all of the tour information you’ll want to share with families
  • Send you print resources to hand out at the meeting
  • Have a “meeting dress rehearsal” with you to make sure you are ready to go

Presenting at your meeting:

First of all—be confident! You know your tour is an incredible opportunity for your students, so make sure they know it, too. Your Tour Consultant will give you personalized tips, but here are a few to keep in mind:

  • Spend time going over your tour’s itinerary and discuss what’s included in the price
  • Personalize your presentation
    • Take some time to talk about yourself, as parents will definitely appreciate learning more about their child’s Group Leader
    • Highlight what you are most excited about for your tour—whether it’s a city, a certain museum, or anything else
    • If you or another teacher from your school has led a tour in the past, make sure to show photos from that trip to generate additional interest
  • Use the tools and resources EF provides (such as our parent guide) to help parents make informed decisions
  • Make sure to communicate your enrollment deadline and provide a link to your personal Tour Enrollment Page
  • After your meeting ends, ask everyone to write questions on the “exit ticket,” which you can then provide answers to through follow-up emails

Making the whole thing fun:

Your tour is going to be a blast, so why not bring some of that festivity to your meeting as well? Feel free to get creative with this, but we’ll give you a few ideas here to get you going:

  • Serve food. (Students unanimously agree, this is a huge plus for any meeting.) Plus, it gives you the chance to showcase cuisine from your chosen destination
  • Play music that’s popular in the places that your tour is going.
  • Make your meeting a social event. Invite parents and students to stay after to mingle and get to know each other better.

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